1. Keep it simple. If you have multiple customers / clients / patients who need extra information stored about them outside of your usual database, create a folder for the information and use the same naming convention for all files. For 
example: You can use the first three letters of a surname followed by 01
2. Numerical files can be sorted numerically. When dealing with numeric files, be sure to add a leading zero before the number 1 or 2 For example: If you have a file called customer10 and another file named customer1, the customer10 file is sorted first if you sort by name. This can be really annoying. But if customer1 is renamed customer01 it will take care of the problem.
3. The amazing Windows Run command. If you have Windows 95 or higher, you have access to nifty run command. In our tests, will run the command open a folder or file in the Windows folder and any other folder locations specified in your AUTOEXEC.BAT. These are known as paths. Common paths are the Windows folder and system folders. Paths can also be C: Program File Microsoft Office. This means that the Run window, you can type 'excel' and Microsoft Excel will open. You can also open folders. Just type the name of the folder and it opens right up. If you type 'calc' in the Run window and press Enter; Calculator opens. Very cool! Poke around and see what else you can do with the Run command. You can access the Start by clicking on Start and Run.
4. Working with Microsoft Excel spreadsheets. Speaking of Excel, it is easy to work with different sheets inside the same workbook. Think of the workbook as the only *. xls file. When Excel starts a new workbook, you have Sheet1, Sheet2, and Sheet3 the bottom of the screen. You can right click on one of these sheets and rename them to something else. Just left click on the Sheet takes you to that Sheet.
5. Working with Microsoft Word documents. It is easy to add audit comments and page numbers to Word documents. Audit observations are important if you are working on a document which requires to be seen by several people several times. For example: A small and medium projects. Developers using version numbers to track their software, the same should happen with Word documents. To open in the header or footer in a Word document, click on 'View | Header and Footer. "Next, click' Switch between Header and Footer" button to switch between the two. Click 'Insert Page number' button to automatically add page numbers in the document. (It would be embarrassing to give a technical presentation without page numbers. Your audience will lose confidence in your presentation, not to mention your word processing skills.) Then you can add audit comments. Just write 'Rev. A' below the line to have the page number or whatever comments you want.
6. Finally, have you ever been inside a folder, and you can not find a sub-folder or a file? Well, it's very easy to get these folders and files to shape it. Click 'View | Arrange Icons By "and select an option. This will make the walk folders and files to get back on line!
